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Race regulations
 
I. CONDITIONS OF PARTICIPATION
 

1.) The participation in Kokava Trail race is possible only for persons with minimal age of 18 years (age 18 years reached at least 1 day before the date of the start).

2.) Registration has been completed only via the Kokava Trail registration form, the full start fee was paid based on the instruction sent by Kokava Trail race organizers to the e-mail address provided during the enrollment and the person is listed in the start list on the Kokava Trail website with status of completed registration. There is no possibility to register at the start place or during the check-in.

 

3.) In case of interest to participate together with a dog it is necessary to contact the race organizer via mail sent to kokavatrail@gmail.com (subsequently further information will be provided). The participation with a dog without approval from race organizer is not allowed. The result from participation with a dog is not included in the SUT League and Small SUT League contest within the Slovak Ultratrail League (only to the Ranking based on participation contest) and also not to the results for ITRA. 
 

4.) The start fee for Kokava Trail 2024 is 65 EUR for one participant. After the Registration form has been submitted, participant will receive an e-mail containing the registration number and  the information about start fee payment. The start fee payment must be done as bank transfer to the o.z. SLOVAK ULTRA TRAIL bank account in EUR currency and within the time limit for start fee payment. Cash payments and payments in other currency are not accepted.

The time limit for start fee payment is 7 working days since the date when e-mail containing the registration number and the information about start fee payment has been sent to the participant (not since the date you have opened the e-mail). In case the start fee payment will be not received also within the deadline set in the reminder, the registration will be cancelled without further warning and the person will be not allowed to register for the same race edition again.

The start fee can not be transferred to another participant (start fee can not be sold to another person, start fee can not be bought from an enrolled participant). In case of disobedience to this rule the person will loose the possibility to participate in the Kokava Trail race. The start fee can not be transferred to another Kokava Trail race edition.

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5.) Discounts based on ITRA Performance Index (category GENERAL):

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Men with 750 and more points: discount 50%

Men with 800 and more points: discount 100%

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Women with 600 and more points: discount 50%

Women with 650 and more points: discount 100%

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This discounts are applicable only for the basic start fee (65 EUR). In case you are eligible for the discount based on the ITRA Performance Index (General), please check the respective checkbox in the registration form. Subsequently the ITRA Performance Index will be checked on the ITRA Performance Index and the basic start fee will be updated in the registration system, after which the registered participant will receive a new e-mail with updated payment information.

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6.) In case the participant would like to cancel your participation, it is necessary to send e-mail to kokavatrail@gmail.com (participation cancellation announced verbally or via phone call or via social network is not accepted). If the start fee was already payed, this will be returned to the participant excluding the cancellation fee of 15 EUR (cancellation fee will be subtracted from the start fee) only in case, that the information about participation cancellation was announced via e-mail to kokavatrail@gmail.com before 27. August 2024 20.00 CET (bank account number information in IBAN form required).


7.) The Kokava Trail race organizers reserve the right to reject a registration.

 

8.) Participants take part in the Kokava Trail race at their own risk. The organizers take no responsibility for the possible harm or damage should any happen to the participants or should be any caused by them.

 

9.) The Kokava Trail race organizers recommend the participants to effect an suitable insurance for the date of the  Kokava Trail event.

10.) The Kokava Trail race organizers strongly recommend all participants to complete an individual medical examination before the Kokava Trail race.

11.) The maximal number of participants is 250. After the limit for the number of 250 registered participants will be reached, the registration to the waiting list will be open.

 

12.) Participant has to check-in in Kokava nad Rimavicou before start (either on Friday evening or on Saturday morning), collect the race bib, itinerary (card) and eventually receive instruction. The condition of participation is to bring an filled-in and signed Informed consent (Participiant’s declaration) document valid for Kokava Trail 2024 to the race bibs distribution (check-in) place in Kokava nad Rimavicou.
 

II. CATEGORIES

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  • Men

  • Women

  • Men 50+ (age category  - participants with age 50 years and more)

  • Women 50+ (age category  - participants with age 50 years and more)


III. MANDATORY EQUIPMENT


1.) Each participant of Kokava Trail race must have all items of mandatory equipment with him/her during the race duration (from start to finish or participation withdrawal in other course place). In case of missing mandatory equipment the participant will be not allowed to start. In case of missing mandatory equipment items found during the race (see the pt. V. 9.) the participant will be disqualified.

2.) The mandatory equipment contains:
- Isothermal blanket
- Forehead lamp with new batteries / 100% charged
- Mobile phone (turned on) with the SIM card which phone number was in the enrollment form
- GPS device / GPS watch / mobile phone (if a mobile phone is used for navigation, power bank is mandatory) with recorded Kokava Trail course (GPX)
- Streak reflective vest/streak reflex
- Bottle(s) or a hydration pack with reservoir with capacity at least 1,5 L (at least 0,5 L water at the start place)
- Own cup, tumbler or flask with wide mouth 1,5 dl minimum (flasks with narrow mouth or bottle lid are not accepted)
- Identity card
- Race bib placed visibly on the front body side during the whole race duration (it will be provided by the race organizer)


3.) The mandatory equipment check can be done either before start or at any place of the course by organizer or authorized volunteer.
 
IV. DURING THE EVENT


1.) The race bins distribution (check-in) takes place on Friday 6. September 2024 evening in House of culture in Kokava nad Rimavicou (Námestie 1. mája square 159/10) between 18.00 and 22.30 CET. On Saturday 7. September 2024 morning in the check-in (presence) will take place in the same area between 05.30 and 06.30 CET. It is not possible to let another person to collect your race bib.

 

2.) During the Saturday morning check-in it is possible to leave your baggage at the check-in place, which will be stored in the House of culture building during the race. The baggage must have a label with the start number, name and surname of the participant. 
 
3.) The participants start together (if no change announced by race organizer) from the Námestie 1. mája square in Kokava nad Rimavicou (in front of the House of culture) on Saturday 7. September 2024 at 07.00 CET.

 

4.) The time limit for arrival to finish in Kokava nad Rimavicou is 18,5 hours since start, this means until Sunday 8. September 2024 until 01.30 CET.

5.) The Kokava Trail race course is exactly set, participant has to keep the defined course.

6.) Carrying of participant’s equipment by any other person is strictly prohibited.

7.) Support or assistance for the participant (e.g. by family members, friends…) can be provided only at the staffed checkpoints in the supporting zones only.

 

8.) No pacers or accompanying runners (persons not registered for the race) are allowed (exception from this rule are persons accompanying a visually impaired runner with race organizer's approval).
 
9.) In the interest of protection of participant’s health – in case of health problem which could cause danger to participant’s safety, health or life the present medics are authorized to take a decision on participation withdrawal due to health reasons (or on discontinuance for necessary time). In such case the participant is obliged to conform to this decision.
 
10.) Should the participant decide to quit before he can get to the nearest checkpoint, he is obliged to call and inform the organizers, or to send a SMS message (in case of missing signal as soon as possible). Organizer’s phone number(s) will be available in the control sheet.

11.) Kokava Trail race participant is obliged to provide help to other participant in emergency case.

12.) In case the participant would discover any situation, which could cause danger to Kokava Trail race participants safety, health or life during the course, the participant is obliged to inform the race organizers immediately.

13.) The Kokava Trail race organizer reserves the right to change the course, time limits of the checkpoints and event programme or to cancel the event (especially for participants safety reason).

V. CHECKPOINTS, COURSE KEEPING SUPERVISION, PENALISATION, DISQUALIFICATION, PROTEST


1.) There are staffed (“live”) checkpoints (staffed with Kokava Trail race organizers or authorized volunteers), which position is announced to the participants in the Course section on this website and in the itinerary (card), which will be provided to the participants during check-in.

 

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On top of this there are staffed (“live”) checkpoints (staffed with Kokava Trail race organizers or authorized volunteers), which position will be not announced to the participants prior to the race.

2.) At each staffed (“live”) checkpoint the arrival time will be recorded to the electronic timekeeping system (volunteer via application) and also manually. Therefore the participant goes to the checkpoint staff desk (control) immediately after he/she came to the checkpoint (not when leaving the checkpoint or after taking refreshment break). 

3.) The total time limit for completing the Kokava Trail race course is 18,5 hours. Further there are time limits for the staffed checkpoints (read this section of the website for more information). In case the participant will arrive after the time limit for the checkpoint, he will be not allowed to continue in the race (but he will be allowed to continue out of the event).

4.) Participant, who will go through all the checkpoints with keeping it’s time limits and will arrive to the finish place within the overall time limit, will receive a certificate of Kokava Trail race completion.

5.) In case of missing checkpoint record the penalisation / disqualification will be decided by race organizer. In case of disqualification the participant is not eligible for any start fee (or part of start fee) reimbursement.

6.) Intended shortening of the course, using an vehicle and any other kind of cheating will result in disqualification (DSQ) and banishment from all future Kokava Trail and also Hriňovská stovka race editions. In case of disqualification the participant is not eligible for any start fee (or part of start fee) reimbursement.

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7. Running with a pacer(s) or accompanying runner(s) (person(s) not registered for the race) is not allowed and will result into disqualification (DSQ). Exception from this rule are persons accompanying a visually impaired runner with race organizer's approval. In case of disqualification the participant is not eligible for any start fee (or part of start fee) reimbursement.


8.) Refusing help to other participant in case of emergency, verbal insulting or menacing action to the organizers, volunteers or other participants (including physical insulting), refusing the mandatory equipment check (before the start or during the race) result in disqualification (DSQ). This rule is valid not only for the duration of the race between start and reaching the finish, but also for the check-in (race bib collect) and for the finish. In case of disqualification the participant is not eligible for any start fee (or part of start fee) reimbursement.

 

9.) Missing mandatory equipment items (forehead lamp, mobile phone, isothermal blanket, bottle(s) or a hydration pack with reservoir with capacity at least 1,5 L) results in disqualification (DSQ). In case of disqualification the participant is not eligible for any start fee (or part of start fee) reimbursement.

10.) Missing own cup, tumbler or flask with wide mouth 1,5 dl minimum, missing identity card, missing map or GPS, missing streak reflective vest/streak reflex will be penalised with 1 hour added to the total time.

11.) Incorrectly placed race bib (back side of the body, race bib not visible) will be penalised with 15 minutes added to the total time.

12.) The participants are not allowed to throw their rubbish away outside the staffed checkpoints or public waste bins. Throwing away rubbish outside the staffed checkpoints or public waste bins (voluntary act) will be penalised with 1 hour added to the total time.

13.) Penalisation or disqualification will be applied at the place where the violance of a rule(s) was found, or at the next staffed checkpoint in case the participant, who has violated the rule(s), left the checkpoint before applying the penalisation or disqualification. Penalisation or disqualification will be applied by organizer or by authorized volunteer at the checkpoint after telephone consultation with organizer. In case of disqualification the participant is not eligible for any start fee (or part of start fee) reimbursement.

14.) Protest against possible problems in organization or event flow and similar can be applied at finish place 30 minutes after the total time limit’s end latest (until 8. September 2024 01.00 CET latest). Entering a protest is being done direct to the organizers (face-to-face). The condition of entering a protest is a 20 € advance deposit paid. In case the protest will be accepted, the deposit of 20 € will be returned to the participant, in case the protest will be not accepted, the caution forfeitures in organizer’s behoof.

VI. NATURE PROTECTION


1.) The participants must behave considerate in the nature, they are not allowed to leave the marked tourist paths and the Kokava Trail race course needlessly.

2.) The Kokava Trail race participants are not allowed to throw their rubbish away outside the staffed checkpoints or public waste bins.

VII. ACCEPTANCE OF PERSONAL INFORMATION PROCESSING


In terms of the personal protection act nr. 18/2018 the participant agrees through his registration with administration, processing and storage of the personal information required in the registration form by the SLOVAK ULTRA TRAIL association located in Bratislava, Nejedlého 41, 841 02 Bratislava, IČO 42364582, for the purpose of registration for the event Kokava Trail, limited by 1 year. After this period the personal information of the participant will be deleted.

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